Typically, there are four board member roles: President, Vice President, Secretary, and Treasurer. Each one of these board of directors positions plays an integral role within the association. Most by-laws require only three, President, Secretary, and Treasurer.
There are many board member duties, some of which overlap from member to member. The Board is also in charge of creating the annual budget and maintaining the right reserve level. Always remember, there is no compensation for these roles, they are volunteers.
Additionally, a professional third party (Management Company) can come in to manage an association. A management company would then assume much of the management functions of a board of directors.
The main role of the President is to oversee much of the decision-making process. Essentially, the final say comes down to the President.
The role of the Secretary is to handle all the documentation and record-keeping within the association. The responsibilities include giving proper notice of all meetings, recording all meeting minutes, and distributing all essential documentation to the other board members.
The role of the Treasurer is responsible for the entirety of association funds and the disbursement of those funds. The main role of the Treasurer is to keep a detailed record of current funds and all transactions sanctioned by the association. This includes billing, operational costs, and the collection and allocation of funds.
While the Community Manager is not a member of the board of directors, they do work closely with the board to support the community. Their role is to assist the board and to make sure the board carries out its decisions effectively. They also often manage things like violations enforcement, collections, and maintenance around the community and train the board in their roles. Because they work so closely with the board, the manager must maintain a good working relationship with the board.
The role of the Members (owners) of the association is to make sure their assessment payments are made on time, to notify the board or management of any issues pertaining to the association and most of all be an active participant in meetings and their association as a whole.
As you can see, the Board, Management, and the owners all play an important role in your condominium association!
